Booked & Paid · Worksheets Rate-Setter
Part A · Set your rate in 10 minutes

The Rate-Setter

Set your rate & build your rate card

Fill only the highlighted fields — everything else calculates itself. Figures in $; switch currency from the tweaks panel if you like.

1

Your income goal

Desired monthly take-home pay
What you want in your pocket each month
$
Tax + savings buffer
e.g. 25% for tax / pension / quiet months
%
→ Gross income you must earn$4,286
2

Your real working hours

Teaching hours per week
Actual hours in front of students
Weeks worked per month
4.3 = full month; lower if you take time off
"Hidden" hours per teaching hour
prep + travel + admin (0.75 = 45 min each)
→ Teaching hours / month34.4 hrs
→ TOTAL hours you really work / month60.2 hrs
3

Your monthly business costs

Insurance / liability cover
$
Props, mats, equipment
$
Music / app / software subs
$
Studio / space hire
$
Transport / fuel
$
Marketing / website
$
Training / CPD
$
Other
$
→ Total monthly costs$315
4

Your numbers

→ Revenue you must bring in / month$4,601
Your minimum rate / teaching hour
The number every price below is built on
$133.74
5

Turn it into prices

Length of one class (hours)
Students you realistically expect
How many you actually expect to turn up
→ A group class must earn (total)$133.74
Suggested group drop-in / student
$17
Suggested 10-class pack price
$155
Your private 1-to-1 rate / hour
$135
Market anchors — reality check
  • Private 1-to-1: $75–150 / hour is the typical market range.
  • Group drop-in: $18–30 / class is typical (varies by city).
  • Corporate one-off: $150+ is normal — bill the admin time too.
  • Minimum rate ABOVE market? Raise prices, cut hidden hours, or add students.
  • Minimum rate BELOW market? Good — you have headroom. Don't undercharge anyway.
Part B · Booked & Paid

The Class-Pack Tracker

Keep every pack paid, used & on time

Fill the cream fields. "Left" and "Status" calculate themselves. A red status means money or attention is needed.
Quick view
Unpaid packs
1
$ outstanding
$90
Credits still owed
12
StudentContactPackPriceBoughtExpiryUsedLeftPaid?StatusNotes
Recreated from the Booked & Paid worksheets — every formula is live.